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April 2018 Print

Board Meeting Minutes

Minnesota Chapter NIGP

Board Meeting – February 2018

Date

28 February 2018

Time

11:00 a.m. – 2:30 p.m.

Meeting called by

Jessica Brokaw, MN NIGP President

Location

City of Lakeville Water Treatment Facility

Type of meeting

Board Meeting

Called to Order

11:07 AM

Note taker

Glen Carpenter – Secretary

Attendees

Attending:  Jessica Brokaw, Glen Carpenter, Neil Normandin, Lenny Klevan Schmitz, Ginger Line (virtually), Sally Dybdal

Excused Absence: Abby Malkerson, Tiffany Audette, and Debra Lesmeister

Board Reports

Discussion

Board Member

Action

Secretary’s Report

·         The Secretary presented the December 2017 Board meeting minutes.

Glen Carpenter

MOTION CARRIES.  December 2017 Board Meeting Minutes and Secretary’s Report Approved.

Motion to approve the December 2017 Board Minutes: Lenny Klevan Schmitz

Second: Neil Normandin

Vote:      6 In Favor         0 Opposed        0 Abstain

 

 

 

 

 

 

 

Treasurer’s Report

·         Treasurer’s Report for January 2018:

Checking Account Balance            $72,025.12

Income                                                  $ 7,997.05

Expenses                                              $ 2,681.99

Ending Balance                                  $ 77,340.18

                                                                ___________

                                                   Total   $ 77,340.18

Lenny Schmitz

MOTION CARRIES.

January 2018 Treasurer’s Report approved

·         Expenses were for the January chapter meeting hot breakfast, speaker fees, credit card processing fees, expenses for two board members attending the 2018 NIGP Leadership Symposium, and costs of 2017 awards presented at the January chapter meeting.

·         Income in January was due to membership renewals.  90% of 2017 membership was renewed for 2018.

Motion to approve the January 2018 Treasurer’s Report and 2018 proposed budget.

·         Neil Normandin

Second:

·         Glen Carpenter

Vote:

6

In Favor

0

Opposed

0

Abstain

                               

 

Committee activities

Discussion

Committee Chair

Action

Membership

·         There are currently 192 paid members, one associate member, and one honorary member. 

·         Four agencies have yet to renew 2018 membership.

·         The associate member is a non-voting member who isn’t employed in a procurement position with a public agency or affiliated with another organization.

Neil Normandin

No Action Taken.

No board action required on this report.

Vote:

0

In Favor

0

Opposed

0

Abstain

Governance

·         No report.   The Chair has initiated a request with the Governor’s office to obtain a copy of the proclamation of March as Procurement Month.

Abby Malkerson

No Action Taken

No board action required on this report.

Vote:

 

In Favor

 

Opposed

 

Abstain

Education

·         The Education Chair is working on scheduling all courses for the year. 

·         The Office of State Procurement is looking to offer a RFB course.

·         The Chair is thinking of potentially adding a FEMA course that the City of St. Paul will sponsor.  FEMA has implemented new rules.  The course would cover what to know and how to record purchases in order to successfully be reimbursed by FEMA.

Jessica Brokaw for Tiffany Audette

No Action Taken

No board action required on this report.

 

Vote:

 

In Favor

 

Opposed

 

Abstain

Nominations

·         No report at this time.

Sally Dybdal

No Action Taken

Program

·         Locations have been established for the majority of the 2018 Chapter meetings..

-       March will be held in Anoka at the Bunker Hills activity center.  Dr. Monroe Kiefer will speak.

-       May will be held at the Como Zoo in St. Paul.

-       July will be held in Stillwater.

-       The November location has yet to be determined.  A location in the west metro is desired.

·         Board meetings will be held in Lakeville.

·         The Board decided to proceed with obtaining a camera and sound bar to assist the virtual presence attendance option at Chapter meetings.

Jessica Brokaw

No Action Taken

Fall Conference

·         The Vice-President (VP) is actively planning for the 2018 Fall Conference with the established volunteer committee.

·          The request for proposals for members to develop presentations for the conference was extended into May.

·         The VP and committee are working on booking speakers, planning registration, determining whether or not to combine hotel costs with the conference registration fee, and developing a Wednesday evening activity for those who arrive early.

Ginger Line

No Action Taken

Reverse Vendor Fair

·         Neil is working to finalize the date.  August 7 is the targeted date to hold the Fair at the Eagan Community Center.

 

No Action Taken

OLD business

 

 

 

Action Items

·          

 

 

 

 

 

 

Vote:

0

In Favor

0

Opposed

 

Abstain

 

New business

 

 

 

 

·         Glen and Ginger debriefed the Board on their experience at the 2018 NIGP Leadership Symposium.  Ideas for the Board to consider include generating a three year plan, establish and promote membership involvement on committees, and develop training/boot camp for new Board members.

·         League of Minnesota Cities Conference.  The Board intends to register for a booth at the 2018 Conference.  The Conference will be held June 20-22 in St. Cloud and costs $850 for a booth and two people.  Hotel costs would be in addition to the registration fee.

·         Debra and Lenny met with a company to obtain quotes and discuss Cloud storage service options.  The goal is to get the boxes of NIGP archives stored digitally.  They also analyzed using Dropbox or Google Drive to cover the organizations storage needs.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Future meetings

 

 

 

 

·         The time and location of the next Board meeting has yet to be determined.

 

 

Action items

 

ASSIGNED

STatus

1.       Review MN NIGP position descriptions.  Ongoing reviews part of each position’s responsibility.

All Board Members

Ongoing

2.      Email updated membership list to the Board members.

Neil Normandin

Monthly

3.       Notify members of log-in and password information.  Create a ‘how-to’ for completing this task. (Annual email to remind members of website and how to access)

Glen/Lenny

Ongoing

4.      Draft policy for Chapter election operations.

Neil

Open

5.       Treasurer annually re-file non-profit status of the Chapter.

Lenny

Ongoing

6.      Launch forum on NIGP website.

Glen

Open

7.       Make MN NIGP electronic letter head, note cards, and business cards.

Ginger

Open

8.      Update website with 2018 meeting schedule.  Add notice and link to Chapter meeting RSVP tickets to indicate virtual presence option.

Jessica

Open

9.      Provide ideas for a Hennepin County location to hold the November 2018 chapter meeting to Jessica.

Abby

Open

10.   Add associate member option to membership sign-up.

Neil

Open

11.   Send Sally Dybdal a copy of the elections policy draft.

Neil

Open

12.   Follow-up with Neil about panel presentations at 2018 Reverse Vendor Fair.

Glen

Open

13.   Add number of professional development hours to Chapter meeting invites.

All Board Members

Ongoing

14.   Register for the 2018 League of Minnesota Cities Conference.

Lenny

Open

15.   Design and purchase table cloth/banner for organization to use at conferences.

Neil

Open

16.   Obtain Star Chapter website storage capacity.

Glen

Open

17.    Contact Jody Jacoby to learn what other NIGP chapters do about records retention.

Debra

Open

18.   Purchase camera and sound bar to support virtual presence at chapter and board meetings.

Lenny

Open

 

 

 

ADJOURNMENT

 

 

Motion to adjourn:

·         Lenny Schmitz

Second:

·         Sally Dybdal

 

MOTION CARRIES.
The meeting was adjourned at 2:23 p.m.

Vote:

6

In Favor

0

Opposed

0

Abstain

 

 

 

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Chapter Meeting Minutes

 

Minnesota Chapter NIGP

Chapter Meeting – March 2018

 

Date

Friday, 23 March, 2018

Time

9:00 a.m. to 12:00 a.m.

 

Called to order

Chapter President Jessica Brokaw called the meeting to order at 9:01 a.m.

 

Location

Bunker Hills Regional Park Activities Center in Andover, MN

 

Type of meeting

Chapter Meeting

 

Note taker

Glen Carpenter, Secretary

 

Board Reports

Discussion

Board Member

Action

 

Secretary’s Report

·         Minutes of the January 2018 Chapter meeting were presented for approval.

Glen Carpenter

MOTION CARRIES. 

January 2018 meeting minutes approved

 

Motion to approve the January 2018 minutes: 

Motion:  Tiffany Audette

Second:  Lenny Klevan Schmitz

 

Vote:

39

In Favor

0

Opposed

0

Abstain

 

Treasurer’s Report

·         Copies of the Treasurer’s report ending 28 February 2018 were provided to the attending members for approval.

·         Income was generated through membership renewals.

·         Primary expenses were for chapter meeting hot breakfast, 2017 awards, and costs for two Board members attending the 2018 NIGP Leadership Symposium.

Lenny Schmitz

MOTION CARRIES. 

February 2018 Treasurer’s Report approved

 

Motion to approve the February 2018 Treasurer’s Report:

Motion:  Tina Folch

Second:  Emily Connolly

 

Vote:

39

In Favor

0

Opposed

0

Abstain

Committee REports

Discussion

Committee Chair

Action

Membership

·         .Current membership level is at 198 active paid members, 1 associate member, and 1 honorary member.

Neil Normandin

No action taken.

Governance

·         The Governance Chair is reviewing policies drafted by the 2017 Chair Marie Ozanne.

Abby Malkerson

No action taken.

                               

 

Education

·         The Education Chair initially attempted to sign up for 11 classes for 2018.  However, National NIGP turned down this request due to attendance history of the Chapter.

·         As a result, the Chair has scaled back to scheduling up to six classes for 2018.  These courses options are as follows:

-         Sourcing in the Public Sector (accredited) June 6-8 in St. Paul.

-         Developing and Managing Request for Proposals July 18-20 in St. Paul.

-         Adding Value to the Procurement Process August 10 in St. Paul.

-         Strategic Procurement Planning in the Public Sector December 5-7 in St. Paul.

-         Contract Administration in the Public Sector June 25-27 in Staples, MN.

-         FEMA Course May 3-4 in St. Paul.

·         The Chair reminded members that CPPB/CPPO re-certification requires 45 contact hours across two of three categories: accredited courses, non-accredited courses, and professional contributions.

·         The Chair is aiming to organize a study group for members that are planning to take their CPPB/CPPO test in fall 2018 or spring 2019.  Members were instructed to contact the Chair if interested in joining.

Tiffany Audette

No action taken.

Nominations

·         No Report.

Sally Dybdal (absent)

 

No action taken.

Program

·         The President presented the dates for 2018 Chapter meetings.

-       May 18 at Como Zoo in St. Paul, MN

-       July 19 in Stillwater, MN.  This will be an afternoon meeting with a social event to follow.

-       November 16 at a location TBD in Hennepin County

Jessica Brokaw

No action taken.

Fall Conference

·         The deadline to submit proposals for presentations at the Fall Conference was extended through May 20.

·         The Conference will be held in Duluth on October 11 and 12.

Lenny Klevan Schmitz for Ginger Line (absent)

No action taken.

 

Reverse Vendor Fair

·         No report.

 

Neil Normandin

No action taken.

 

Old business

Discussion

 

Action

 

 

·         None

 

 

 

           

 

 

New business

Discussion

 

Action

 

·         The Education Chair encouraged members to bookmark, like, and follow the Chapter’s Facebook page.

·         The Board announced that our Chapter is registered to host a booth at the 2018 League of Minnesota Cities Conference in St. Cloud on June 21-22.  The Board is seeking volunteers to staff the booth.

 

No action taken.

 

No motion required.

Motion: 

Second: 

 

 

 

Vote

0

In Favor

0

Opposed

0

Abstain

 

 

Action items

 

ASSIGNED

Action

 

 

 

Next Meeting

 

 

The next Chapter Meeting will be held on May 18 at the Como Zoo in St. Paul, MN. 

ADJOURNMENT

 

 

The President, Jessica Brokaw, requested a motion to adjourn.

Motion to adjourn:  Tiffany Audette

Second:  Emily Connolly

 

MOTION CARRIES.

Meeting adjourned at
9:35 a.m.

Vote:

39

In Favor

0

Opposed

0

Abstain

                               

 

 

 

 

 

 

Professional Development

 

 

Dr. Michael Monroe Kiefer with Powermind Training, Inc. presented on Memory Improvement Skills: Tackling Information Overload.

 

We attend school for years and are never really taught how to recall and remember what we learn. This session provides tips, tricks, and simple techniques anyone can master. Discover how to adapt material to your own personal learning style and genetic memory type through a short memory assessment. Memorize peoples' names and your notes in half the time with mind mapping. Learn what common foods enhance or depress memory recall ability. Discover the importance and styles of music to use for enhanced memorization.!

 

About Dr. Kiefer:

Born in Albany, NY in 1963, Michael Monroe Kiefer graduated from high school at an accelerated rate of three years. He received the Teachers' Association College scholarship from Hornell High School in upstate NY. He attended college at the State University of New York at Buffalo. In his first college year, he was inducted into the Latin honor society Phi Eta Sigma for outstanding academic achievement. He majored in cell and molecular biology and minored in abnormal psychology. In 1984, Michael graduated with honors Cum Laude with a B.S. degree.

He then attended Texas A&M University for graduate school and graduated with a Master of Science degree in genetic engineering.

Michael also has a Ph.D. Summa Cum Laude in psychology from Addison University. His ground breaking dissertation research was on conscious, subconscious, and superconscious mental reprogramming models.

After graduation, Michael worked for American Cyanamid Corp. an agricultural chemical company developing genetically engineered BST and PST, creating experimental genetically mutated forms of cow and pig growth hormones respectively. After one year, he was hired by the Northup King Seed Company to run their new multimillion dollar DNA fingerprinting research lab in Stanton, MN. He ran the lab for seven years and helped develop several genetically modified commercial corn and Roundup ready soybean hybrids.

In his late twenties, he was struck down and nearly overcome by a genetic disease and almost died, yet made a startling full recovery. This life story is detailed in Part 1 of his masterwork book series, The POWERMIND System, Life Guide to Success. After the amazing recovery, Michael left Northrup King and founded POWERMIND Systems Inc. to study human potential. After twelve years of diligent study by Michael and his team; Michael published the research results in the form of a book series titled, The POWERMIND System. Instantly the book series was regarded as new science in the personal development field, selling internationally in its first year of publication. Michael toured the United States for two years for the Dun and Bradstreet corp. as a national business trainer and seminar developer. Michael then left that and focused on developing more workshops and keynotes that he delivers around the country to: corporations, schools, colleges, prisons, sports teams, military, government, and law enforcement agencies.

His later research work on: the luck factor, psychic power, ESP, sixth sense, and the Law of Attraction has resulted in the publication of, Superconscious Power, The Science of Attracting Health, Wealth, and Wisdom, available as an e-book, MP3 audiobook, or paperback from Amazon.com and Smashwords.com.

Celebrating more than twenty years as a top ranked national professional motivational speaker, author, psychologist, radio talk show guest, and subconscious core reprogrammer, Michael has delivered well over 3,000 presentations and has spoken in nearly every state in the U.S.A. His MP3 audiobooks, e-books, and paperbacks sell to a worldwide audience.

Michael has well developed skills and natural talent in teaching techniques. He is a master storyteller and an adjunct professor at 9 colleges.

In his private practice, Michael works as a life coach and helps people with: life planning, goal setting, career counseling, marriage counseling, sports performance enhancement, overcoming depression, PTSD, PTSS, weight loss and corrections reintegration programs.

 

 

 

 

 

                                  

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