Board Meeting Minutes Print

Board Meeting Minutes

Board Meeting Called to Order – November 2024

Date: Thursday, November 21, 2024    Time: 10:00 a.m. to 12:00 p.m.

Location:

Virtual

Time:

Meeting called to order at 10:00 a.m.

Called to Order:

by Chapter President Marie Ozanne

Note Taker:

Jill Zenzola (Secretary)

Attendees

Marie Ozanne (President), Emily Connolly (Vice President), Jill Zenzola (Secretary), Ariel Wolf (Treasurer), Jenn Beuch-Bohlsen (Membership Chair), Lori Creamer (Nominations Committee Chair), Lisa Truax (Professional Development Chair)

Board Chair Reports

Consent Agenda

·       Minutes of the September 2024 Board meeting were presented.

Board Member Action: Consent agenda approved.

Treasurer's Report

Presented by Ariel Wolf

·       Reviewed 2025 budget. Final budget adopted in January.

 

·       Treasurer reported on October 2024 Statement of Activity.

 

Beginning Balance                                   $65,848.57

Revenue                                                         $1,599.29

Expenses                                                  $(8,761.65)

Checking Acct Balance as of 8/31/24      $58,686.21

Motion to approve October 2024 Treasurer’s report

o  Motion: Lisa Truax

o  Second: Emily Connolly

o  Vote:    7 In Favor               0 Opposed                   0 Abstain  

 

Board Member Action: Motion Carries, October 2024 Treasurer’s Report approved.

Committee Chair Reports

Membership Report

Presented by Jenn Beuch-Bohlsen

  • As of November 21, 2024 total members 255.
  • 69% of Chapter Members have active membership with nationals.
  • 11% of Chapter Members have certifications.
  • 20% of Chapter Members are new members in 2024, 80% are renewing members.
  • Membership applications for 2025 will be going out in the next few weeks.

Board Member Action: No action taken.

Governance Report

Presented by Marie Ozanne

·        No update.

Board Member Action: No action taken.

Professional Development Report

Presented by Lisa Truax

·        Final communication for 2024. One course in December.

·        PD Courses – (1) remain for 2024.

o   Virtual (December 11), Specifications Development

·        Continuing to monitor Lourdes Coss attendance. Topics tend to drive participation. To date, 2-7% of membership participates monthly.

·        Cost increase will take effect July 1st for future classes.

·        One remaining Lourdes Coss presentation on December 5th.

·        Discussion on continuing Lourdes Coss presentations in 2025.

Board Member Action: No action taken.

Nominations Report

Presented by Lori Creamer

·       Vice President – Bethany Edgar, Secretary

·       Nominations for updating awards. Communication will be send out to members.

Board Member Action: No action taken.

Communications Report

·        Marie will be filling role through 2024. Include Marie on any email for communications.

Board Member Action: No action taken.

Programs Report

Presented by Kim Austin

  • Updated PIP emailed out and on our website.


Board Member Action: No action taken.

Vice President’s Report

Presented by Emily Connolly

·       Survey results – 21 responses

·       Included satisfaction on 2024 Fall Conference and suggestions for next year.

·       Spring Conference – in-person, tentative date of May

Board Member Action: No action taken.

 

President’s Report

Presented by Marie Ozanne

  • Board Boot Camp – Thursday, January 23rd.
    • Discussion on having in-person, potentially at Sourcewell.
    • Presentation of all job roles and responsibilities.
  • January 2025 Chapter Meeting – Thursday, January 30th.
    • Will be a hybrid format located at the Metropolitan Airport Commission.

 

Board Member Action: No action taken.

Old Business

  • Develop electronic versions of position duties (replace binders).
    • Assigned – All Board
    • Status - Open
  • Policy for board positions during lapse of employment.
    • Assigned – All Board
    • Status – Open

Standing Business

  • Engage with members at events, via email, or the phone to determine if they are getting value from chapter.
    • Assigned – All Board
    • Status – Open
  • Develop a promotion strategy to recognize award recipients, promote leadership, call on website, Nominations Chair – agency to recognize award recipients.
    • Assigned – All Board
    • Status - Open

Tabled Business

  • Review “Rising Star/Young Professional of the Year”.
    • Assigned – All Board
    • Status – Open

 

 

Call for Adjournment

Motion to Adjourn

Presented By: The President

  • Motion to Adjourn at 10:57 a.m.
    • Motion: Jill Zenzola
    • Second: Jenn Beuch-Bohlsen
    • Vote:   7 In Favor               0 Opposed                   0 Abstain  

Board Member Action: Meeting Adjourned at 10:57 a.m.

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