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Board Meeting Minutes
Board Meeting Called to Order – April 2025
Date: Friday, April 25, 2025 Time: 10:00 a.m. to 11:20 a.m.
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Location: |
Virtual |
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Time: |
Meeting called to order at 10:01 a.m. |
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Called to Order: |
by Chapter President Emily Connolly |
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Note Taker: |
Chor Ly (Secretary) |
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Attendees |
Marie Ozanne (Past President), Emily Connolly (President), Bethany Edgar (Vice President) Chor Ly (Secretary), Ariel Wolf (Treasurer), Jenn Beuch-Bohlsen (Membership Committee Chair), Ian Clobes (Professional Development Chair), Lindsey Felgate (Communications Committee Chair), Jeanni Hall (Governance Committee Chair); Joshua Young (Programs Chair ), Lori Creamer (Nominations Chair) |
Board Chair Reports
Consent Agenda
· Minutes of the February 2025 Board meeting were presented.
Board Member Action: Consent agenda approved.
Treasurer's Report
Presented by Ariel Wolf
· Treasurer reported on February - March 2025 Statement of Activity.
Beginning Balance $48,321.97
Revenue $6,500.23
Expenses $(4,208.41)
Checking Acct Balance as of 3/31/2025 $50,613.38
Motion to approve February-March 2025 Treasurer’s report
o Motion: Marie Ozanne
o Second: Jennifer Beuch-Bohlsen
o Vote: 11 In Favor 0 Opposed 0 Abstain
Board Member Action: Motion Carries, February-March 2025 Treasurer’s Report approved.
Committee Chair Reports
Membership Report
Presented by Jennifer Beuch-Bohlsen
- As of April 28, 2025 total members 292.
- 83% of Chapter Members have active membership with nationals.
- 21% of Chapter Members have certifications.
- 17% of Chapter Members are new members in 2025, 80% are renewing members. This is 3% off due to an open seat.
- Ian Clobe’s membership fees
Board Member Action: No action taken.
Governance Report
Presented by Jeanni Hall
- Received the procurement month proclamation, posted on website.
- Will need a subgroup for some policy development
Board Member Action: No action taken.
Professional Development Report
Presented by Ian Clobes
· Discussion with National regarding national course offerings
Board Member Action: No action taken.
Nominations Report
Presented by Lori Creamer
· No update.
Board Member Action: No action taken.
Communications Report
Presented by Lindsey Felgate
- Updated Board roles and spreadsheet.
- The Chapter meetings are on the calendar, along with Spring Conference. Will add Fall Conference.
- Known issue with mass emailing discovered. Will follow up with StarChapter/membership to see if we can discover the issue.
Board Member Action: No action taken.
Programs Report
Presented by Joshua Young
- No update.
Board Member Action: No action taken.
Vice President’s Report
Presented by Bethany Edgar
- Scholarship to Forum – 2 applicants. Jennifer Beuch-Bohlsen selected. Awardee to be announced.
- Fall Conference is scheduled for 9/11 and 12 @ Rochester, MN. Rooms at Marriott starting 9/10.
- Considering community donations for charities at Fall Conference? Board to explore and look at bylaws regarding this. Governance to review solicitation policy and provide direction.
- Coordination/facilitation help at Fall Conference TBD.
- Conference travel budget concerns of members. Conference registration fee waiver for Board members? Governance to check policy for fee and fee waivers.
Board Member Action: No action taken.
President’s Report
Presented by Emily Connolly
- Board meeting invites sent.
- Spring Conference May 15 @ Bunker Hills. No registration costs. Registration limited to 100 people.
- President on leave for period of time during the summer.
- Notification of Spring Conference to members for Spring conference. Communication issues with membership, board members to help promote within their agency and communications will come on social media.
Board Member Action: No action taken.
Past President
Presented by Marie Ozanne
· Application for Chapter awards and Chapter Seal awards due May 2, 2025. Asks have been sent to all board members with information needed, deadline to return information to Marie is 4/29.
o Chapter Operations submittal
§ Consent items
§ Board Boot Camp
Board Member Action: No action taken.
Old Business
- Policy for Board Positions during lapse of Employment-Governance-Open.
Still in process; suggestion to move this to a procedure vs policy to allow for flexibility.
Standing Business
- Develop a promotion strategy to recognize award recipients, promote leadership, call on website, Nominations Chair – agency to recognize award recipients.
- Assigned – All Board
- Status - Open
Tabled Business
- Review “Rising Star/Young Professional of the Year”.
- Assigned – All Board
- Status – Open
- Agreed to move it years in profession basis rather than age based. Keep open for decision on how many years in service is appropriate.
New Business:
- Will need procedure on how to handle forum scholarship announcements, including how to let board know, recipient know, and announcement to chapter.
- Assigned: VP, President and Governance
- Update to policy regarding fundraising for other organizations through MN NIGP events/membership.
- Assigned: Governance
Call for Adjournment
Motion to Adjourn
Presented By: The President
- Motion to Adjourn at 11:20 a.m.
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- Motion: Jennifer Beuch-Bohlsen
- Second: Lindsey Felgate
- Vote: 11 In Favor 0 Opposed 0 Abstain
- Motion: Jennifer Beuch-Bohlsen
Board Member Action: Meeting Adjourned at 11:20 a.m.
