Board of Directors
Minnesota NIGP Board of Directors
Members of the Board of Directors are charged with participating in the establishment and review of major policies and plans of the Chapter. Boards Members work in cooperation with the President and fellow Board Members to achieve the goals of the organization. As representatives of the membership, Board Members are expected to conduct themselves in a most professional manner. Board Members are required to be familiar with the operation of the Chapter, including Bylaws, organizational structure, rules, regulations, and procedures. The term in office is significant for the organization. The goals that Board Members set for themselves, and the organization will determine the direction the Chapter will take in the coming years.
The time commitment is six board meetings and six-chapter meetings. Plus, any time, you would need to spend discharging the duties and responsibilities of the position. Teleconferencing, either by phone or video, is an acceptable way to meet the time commitments for meetings and is encouraged for outstate members interested in being part of the board.
Nominations Committee Chair
Melissa Mattson
Cooperative Purchasing Connection
Select the link below to get your name on the ballot for the Minnesota Official Chapter of the NIGP Board of Directors today!
Board Position Descriptions
Past President - The Past President attends all Board meetings and Chapter meetings is a voting member of the Board but are not counted on for a quorum. The Past President serves as an ex-officio member of all committees and shall preside over Board/Chapter meetings when the President and Vice-President are not available. The Past President shall prepare and submit the Chapter of the Year application to National, prepare a scrapbook of all events during the year he/she was President, install new officers at the first general meeting of the year, serve on the Program Committee, and act as a mentor to the President and Vice-President.
President - The President shall preside at all meetings of the Chapter, appoint all special committees, call special meetings as deemed necessary, and cast the deciding vote during Board meetings in the case of a tie vote. The President shall be an ex-officio member of all committees and shall perform all other duties as parliamentary protocol dictates. The President shall serve as Committee Chair and is responsible for the organization, planning, and programming for each Chapter meeting.
Vice President - The Vice President shall assist the President with official duties as directed by the President, shall preside at all Chapter meetings in the absence of the President, and succeeds to the office of President until the next election should the office become vacant. The Vice-President shall serve as the Fall Conference Committee Chair and is responsible for planning the Fall Conference.
Treasurer - The Treasurer shall receive and maintain all receipts and records of financial transactions of the Chapter, collect and disburse all chapter funds and keep an accurate record of the same, be present at all Board and Chapter meetings, and present a current financial statement to the members at each Chapter and Board meeting. The Treasurer shall submit a financial report to National upon their request, and file an appropriate tax return in a timely manner. The Treasurer shall annually re-file the non-profit status of the Chapter with the State of Minnesota and ensure all appropriate banking records, including signatures and mailing addresses, are kept current with the Chapter’s bank. The Treasurer is also responsible to make sure that an internal or external audit of the books is conducted at the end of each calendar year.
Secretary - The Secretary shall record the minutes of all Chapter meetings and Board meetings, publish them in the Chapter newsletter and distribute them at meetings.
Membership Committee Chair - The Membership Committee Chair is responsible for developing and maintaining a current roster of all members of the Chapter, including name, government unit, address, and telephone number of each, as well as their affiliation with National. In addition, the Membership Committee is charged with the duties of developing programs designed to maintain members and recruit new members.
Professional Development Committee Chair - The Professional Development Committee Chair is responsible for coordinating ongoing purchasing-related education to the Chapter membership as identified by the membership through an annual survey. The Professional Development Committee Chair shall work with both the National NIGP and the MN Chapter Board to determine what courses to provide as well as dates and locations for such courses.
Nominations Committee Chair - The Nominations Committee Chair shall be responsible for gathering members who are interested in being nominated to a Board position, and presenting these nominations to the membership for election. The Nominations Committee Chair is also responsible for gathering nominations for Chapter awards, reviewing such nominations with the Nominations Committee, and presenting these awards at the annual meeting in January.
Governance Committee Chair - The Governance Committee Chair shall keep an accurate and current record of all Chapter Bylaws, Articles of Incorporation, Policies, Job Descriptions, Mission Statement, and appropriate forms. The Chair shall advise Board members and Chapter members on all issues and questions relating to the adherence of Chapter Policies and Bylaws. The Governance Committee Chair is also responsible for obtaining a Purchasing Month Proclamation. The Governance Committee Chair monitors the National for any changes to policies and bylaws as they relate to chapters.
Program Committee Chair - The Program Committee Chair is responsible for overseeing new program development, and monitoring existing programs. The chair shall initiate and guide program evaluations and facilitate discussions about program opportunities for the chapter. -
Communications Committee Chair - The Communications Committee Chair is responsible for maintaining a unified voice within the chapter through various communication media. This involves coordinating and releasing communication to current and potential chapter members.
Volunteer Position(s):
Short-term Volunteer - The Short-term Volunteer works with the Board to match the current needs of the Chapter with the Volunteer's skill set.
Board History
Board Position History - Previous Board Members
